These Kander100 Terms & Conditions and Guest Declaration are binding for all bookings of the event Kander100 at Kandersteg International Scout Centre (KISC) and are binding upon confirmation of your booking by KISC.
KISC is a Scout Centre with different prices and levels of service in comparison to a hotel or campsite. It is essential that all guests respect the rules and guidelines given by KISC and, if a Scout or Guide, keep their scout/guide law in mind at all times.
Guests that do not respect KISC’s rules, Swiss law or Scout law can be sent away. In such a case, KISC retains its right for payment of any services already booked and not used.
Groups staying at KISC must have at least one adult (18 years or older) responsible for the group with them for the entire duration of the stay. Guests staying at KISC need to comply with our Safe from Harm policy.
All guests staying at KISC are responsible for the equipment, accommodation and any facilities they use during their stay, including cleaning the facilities at the end of the stay. In case of misuse of facilities additional charges may apply.
All prices are as advertised in Kander100 webpage and Bulletin #1, and include VAT. Local tourist taxes and cantonal overnight taxes are billed separately by KISC on behalf of the tax authorities. Scout prices are granted to members of a National Scout Organisation recognized by either WOSM or WAGGGS. KISC follows the WOSM fee payment system (all countries categorised as A, B, C or D) and thus gives scouts a discount of 25-75% on overnights depending on the guest member organisation of WOSM (A-D). Scout groups must state in which pricing package they fall and be able to prove their eligibility for it. Special agreements are excluded. Infants up to the age of 5 are only charged for accommodation if they require their own bed. They can be accommodated in a cot supplied by the guests or KISC (limited availability). KISC reserves the right to change prices and taxes without prior notice. KISC also reserves the right to change the requested package of provisional bookings.
The payment of Kander100 is divided into two instalments.
The booking is confirmed once the 1st instalment of 20% of the booked package per person has been paid. This must be paid before the due date. If the 1st instalment is not paid before the due date, the booking will be cancelled.
The 2nd instalment of the remaining 80% is due on 1st March 2023. If the 2nd instalment is not paid before the due date, the booking will be cancelled and the 1st instalment will be forfeited to the Centre.
If a visa support letter is required the guest must request this by 1st January 2023. Full payment is required before a support letter can be issued. Therefore, for guests requiring a visa support letter, the 2nd instalment of the remaining 80% is due on 1st January 2023. If the 2nd instalment is not paid before the due date, the booking will be cancelled and the 1st instalment will be forfeited to the Centre.
The guest is obliged to inform KISC immediately about any changes to the agreed contract in writing.
Groups may reduce their numbers by up to 10% from the original booking until 31st March 2023 without charge. If a group reduces their numbers by more than 10%, an administration fee of CHF 25.00 will be added for each participant beyond the 10% limitation.
If a group reduces the originally booked number of participants after 31st March, an administration fee of CHF 25.00 will be added to the bill for each participant that does not check in. Please refer to the table in annex at the end of this page for a visual representation.
For additional activities booked outside of the Kander100 programme, an activity cancellation fee is applied for cancellations or changes within less than 7 days notice. This fee is 50% of the cost of the activity per person, or CHF 5.- per person, whichever is larger. Cancellations or changes done within 48 hours before the start of the activity will not be refunded. For activities not run by KISC (e.g. river rafting, paragliding, mountain biking, etc.), or service provided by third parties as part of KISC run activities (e.g. mountain huts, transportation) the cancellation policy of the contracted company applies that may be different from above conditions. KISC will charge the respective cancellation fees to the guest.
In case of a full cancellation after the 1st instalment is paid, 20% of the cost of the total booking package per person will be forfeited to the Centre.
In case of a full cancellation, after the 2nd instalment is paid, 50% of the cost of the total booking package per person will be forfeited to the Centre.
Please refer to the table in annex at the end of this page for a visual representation. Any bank charges as a result of returning instalments will be paid by the Guest.
Full Cancellation by KISC: The Centre is entitled to cancel bookings at any time without prior notice. In such a case, any instalments already paid will be reimbursed in full to the group.
For any additional costs made during Kander100, bills fall due at the end of the event and have to be settled in full before departure. Currency of settlement is Swiss Francs and can be paid either in cash or with a credit/debit card. Cash payments are only accepted in Swiss Francs. Additional costs should be paid on check out. Bank charges are born by the guest.
Check-in is from 14:00 27th July 2023 until 14:00 on 28th July 2023 (activities will be happening in the evening of 27th July 2023, the opening ceremony of the event will be in the evening of the 28th July 2023). Late arrivals (after 20:00 on 27th July 2023) need to be announced in advance, so we can make sure a member of staff is available to assist with your check-in. Check-out is by 11:00 8th August 2023. Any group staying before of after these dates are subject to our General Terms and Conditions.
KISC reserves the right to ask for proof of identification (Passport, ID card, driver’s license) at check in time.
The Full Board booking package includes all meals from the Centre, starting with Dinner on 27th July 2023 and ending with Lunch on 8th August 2023.
For all KISC catered meals, the meal times are binding. This needs to be taken into account for any meals on arrival/departure days and any lateness to one of the meals needs to be announced to KISC staff in advance. Due to the limited services provided outside of meal times, a late meal might not be possible. Lateness to any of the booked meals and arrival outside of the normal meal times will result in the meals being billed.
Groups are required to inform KISC of any dietary requirements of their participants latest by 31st May 2023. KISC’s kitchen facilities are operated by volunteer staff and all dietary requirements are catered for to the best of our ability. We cannot guarantee food to be 100% allergen free. It is the guest’s own risk to eat KISC catered meals in case they are suffering from a severe food allergy. If dietary requirements are not communicated in time, KISC cannot guarantee to be able to cater for the required diet or allergy. Price differences for special diets may occur. Any dietary requirements need to be declared to catering staff upon arrival in the Dining Hall.
The Food Supply package includes ingredients and recipes for groups to cook their own food. Groups staying in indoor accommodation or the Kanderlodge, will have access to shared cooking facilities (it might be shared with other groups).
Cooking utensils are not included for groups on the Campsite but can be rented from the Centre, free of charge, (limited availability, Groups/Contingents traveling furthest will be prioritized).
Groups are required to inform KISC of any dietary requirements of its participants latest by 31st May 2023. If dietary requirements are not communicated in time, KISC cannot guarantee to be able to order for the required diet or allergy. Price differences for special diets may occur. Any dietary requirements need to be declared to KISC in advance.
The Self Catering package does not include cooking utensils. Groups staying in indoor accommodation or the Kanderlodge, will have access to shared cooking facilities (it might be shared with other groups).
Cooking utensils are not included for groups on the Campsite but can be rented from the Centre at an additional charge (limited availability, Groups/Contingents traveling furthest will be prioritized).
In case you want to rent any equipment for camping or cooking, you can submit a request through the group inquiries form (found in Bulletin #1). Once the form deadline is closed, all rental equipment will be allocated to groups and you will be informed of the outcome.
Rental allocations will be prioritized for those coming from a further distance. This is not included in the participation fees.
The programme offered during Kander100 is particularly suitable for the age range 11-26 years old. Participants under 12 years might not be able to participate in all activities, no reduction on the booked package fee will be given.
Kander100 programme includes 1 hiking activity ,1 alpine activity and all inclusive onsite programme. Participants can book extra programme at their own personal cost, starting from 1st of March 2023 through this link.
KISC is constantly working to increase the safety of the guests and KISC staff. To ensure the safety of the participants of Kander100, all groups are required to sign a Guest Declaration form upon Check-In. If the main leader of the group is not willing to sign the Guest Declaration form, the group will not be able to take part in programme guided by KISC or programme guided by external suppliers booked through KISC.
All participants taking part in Kander100 are required to complete an online Kander100 Safe From Harm Course. This course is tailored specifically for this event and will be communicated through a link closer to the time of the event.
Guests must provide their own insurance coverage for personal liability, sickness and accidents during the stay at KISC. Any damage caused by a guest is fully payable by the guest, including false call outs of emergency services. KISC accepts no responsibility for the loss or damage of personal property when staying at KISC. Damage claims against KISC are excluded as far as damage was not caused by negligence or intentionally. KISC will not be held responsible for damages which are caused by the actions or neglect of Staff should this conduct not fall under his/her responsibility; as cause of actions of third parties, other guests, the guest, acts of God, natural occurrences or official regulations. Should the group leader and/or group members not follow the instructions of KISC Staff then all liability of the KISC is dropped. KISC works with third parties, which provide valued services. In these situations KISC lawfully transfers the execution of the activity to the third party, and shall not be held responsible for the third party’s actions or neglect during execution of the activity.
If a problem of any nature arises during your time in Switzerland, that problem would be dealt with under Swiss law, despite the nationality of the involved parties. Please be aware that Swiss law proceedings might vary considerably from what you are used to and expect in your home country. Place of jurisdiction is Thun (BE). By filling in a booking request and receiving a confirmation from KISC, the Kander100 Terms & Conditions, the Rules and the Guest Declaration are accepted as binding under Swiss law.
KISC to have received as payment
1st Installment (20% of the selected fees)
|30 days after the confirmation of registration by Kander100 staff|
2nd Installment (80% of the selected fees)
By 1st March 2023
(if you need a visa support letter – by 1st of January 2023)
|Partial cancellation (Decrease in number of people)||
Before 31st March 2023
|Less than 10% reduction of participants||No charge|
|More than 10% reduction of participants||CHF 25 per person beyond the 10% limitation.|
|After 31st March 2023||CHF 25 per person|
|Full Cancellation||1st instalment not paid||No charge|
|1st instalment paid||
20% of total package cost per person
|2nd instalment paid||
50% of total package cost per person
All visitors on KISC premises are required to follow the rules and policies stated below. Guests that do not respect KISC’s rules and/or the Swiss law can be sent away. Violations of Swiss law will be reported to the local police authorities.
KISC strictly follows the Swiss law that prohibits the sale or free distribution of:
The use or possession of any kind of illegal drugs is strictly prohibited under Swiss law and therefore not accepted on KISC premises at any time.
KISC is not an alcohol free centre. However, the majority of guests are children or adolescents. Therefore we expect our guests to be role models and reduce the consumption of alcohol to a minimum.
KISC has set the following framework regarding the consumption of alcohol on its premises:
KISC is fully committed to ensure that young people, guests and staff are protected and kept safe from harm while at KISC or taking part in its activities. Such harm includes all forms of physical or mental violence, injury or abuse, neglect or negligent treatment, maltreatment or exploitation, including sexual abuse. KISC does not accept any kind of harassment or discrimination of other persons regarding their race, sex, religion or ethnicity. Under Swiss law, adulthood is reached at the age of 18 years. Sexual relationships of adults with children and adolescents younger than 16 years are prohibited. Observations of misconduct within KISC properties or during KISC activities are to be reported immediately to a senior manager of KISC.
All guests attending Kander100 are required to apply to the KISC Safe From Harm policy and complete the specific Kander100 Safe From Harm Course.